Review Date: May 2027

Applications for hard copy information must be made in writing to: Amanda Coleman, Clerk to Perranzabuloe Parish Council, Chyanhale, Ponsmere Valley, Perranporth, TR6 0DB
Email: clerk@perranzabuloe-pc.gov.uk  |  Tel: 01872 572727
Some information may only be available by inspection at the Council Office.

INFORMATION AVAILABLE

Organisational Information – Who we are and what we do and how we do it

There are 15 councillors on the Parish Council
Contact details for councillors
Committee structures
Standing Orders
Contact details for the Clerk and the location of the offices and access details
Organisational Structure

 HOW THE INFORMATION CAN BE OBTAINED

 

All of the information about the Council and Councillors is available on the web site and by hard copy

 

 

 

Financial Information – What we spend and how we spend it

Current and previous financial year accounts
Annual return form and report by auditor
Finalised budget for current year
Precept for current year
Borrowing Approval letter for previous 3 years (if any)
Financial Regulations
Details of current contracts/orders awarded over £5000, and value of contract
Members expenses
Quarterly Income and Expenditure report
Grants to voluntary, community and social enterprise sector

  

Hard copy
Hard copy
Web site & hard copy
Web site & hard copy
N/A
Web site & hard copy
Hard copy
Hard copy
Web site & hard copy
Web site & hard copy

INFORMATION AVAILABLE

Strategies, plans, audits and reviews – what our priorities are and how we are doing

Annual Report to Parish
Local Plan
Neighbourhood Plan (emerging – 2019)

 HOW THE INFORMATION CAN BE OBTAINED

 

Web site & hard copy
Hard copy/ viewed at Council office
Linked on Web site

Decision Making Process – How we make decisions

Timetable of meetings (including Council and committees)
Agendas – Parish Council meetings, committee meetings
Minutes – Parish Council meetings, committee meetings
Reports to committees and council meetings
Responses to consultation meetings
Responses to planning applications and plans

  

Web site & hard copy
Noticeboard (current only), web site & hard copy
Web site & hard copy
Web site & hard copy
Hard copy
Web site – in Planning Minutes & hard copy

Policies and Procedures

Standing Orders
Committee terms of reference
Code of Conduct
Financial Regulations
Other policies as detailed in Policy Schedule
Schedule of charges for publication scheme (see below)
Provision of services & the employment of staff

  

Web site & hard copy
Web site & hard copy
Web site & hard copy
Web site & hard copy
Web site & hard copy
Web site & hard copy
Hard copy

INFORMATION AVAILABLE

Lists and Registers

Asset Register
Register of members’ interests
Register of Gifts and hospitality

 HOW THE INFORMATION CAN BE OBTAINED

 

Web site & hard copy
Hard copy and on Cornwall Council web site
On application to the Monitoring Officer at Cornwall Council
Other Information provided by the Parish Council:

Parish Council Newsletter

Services provided by the Parish Council

Seating, litter bins, memorial items, clocks, bus shelters

  

Under review

 

Hard copy

Schedule of Charges

This describes how the charges have been arrived at. Information can be inspected at the Council Offices free of charge. Information that can be photocopied, without breaching copyright laws, can be copied on the Council’s photocopier (hard copies).

Type of charge Description Basis of charge (actual cost incurred by the Council)
Disbursement cost Photocopying — A4 @ 10p per sheet (black & white); A4 @ 20p per sheet (colour);
A3 @ 20p per sheet (black & white); A3 @ 30p per sheet (colour).
If copying all above double-sided: cost +5p black & white / +10p colour		 A4 & A3 @ 7p (black & white)
A4 & A3 @ 14p (colour)
Postage — Actual cost of Royal Mail standard 2nd class

Exempt Material

  • Personal information relating to Councillors (other than that required to be declared in the Members’ Registration of Interests)
  • Personal information relating to employees
  • Tenders and bids from contractors and suppliers

Note: Data protection legislation prohibits the publication of certain categories of information. This council is complying with the Local Government Transparency Code 2015.